For the conference we are using the EventsAIR Virtual Platform. You should go to any session you are presenting at 10-15 minutes prior to the session starting time. When you join your session, you will be brought into AIRCast Studio, a presentation environment where presenters broadcast their presentations. From here we play the pre-recorded films and here is also where you answer questions coming in via the chat from the audience. Every session will have a “technical host”. The host will welcome you and bring you and other presenters onto the “main stage” when it is your turn to present, partake in a panel or answer questions from the audience. We will guide you through the platform in more detail during the rehearsal day on August 2nd. An email has been sent to all presenters with the link to book a time slot.
When you present live , follow these tips and recommendations to secure a good quality of your participation;
- Always use a wired connection, not mobile.
- Close any background software such as Outlook, Slack, Skype, Teams, etc. and close all unnecessary browser tabs
- Disable Sleep and Power Saving options on your PC
- Do not minimize or put the AIRCast Studio into the background at any time when you are a presenter in a session, as this will cause the broadcast to stop.
- For best sound when speaking- use a headseat/ headphones with microphone . Just speaking to the computer without any headphones or microhpone can influence how you sound when speaking.
How to share screen
- If you are presenting live and sharing your screen, we recommend using two monitors if possible. When you present, the presentation will cover your whole monitor. If you have two monitors, you can have your presentation on one monitor, while having your notes to read (and self-view video) on the second monitor. Having one monitor works fine, then you should have your presentation notes printed out and be ok that you cannot view your own video.
- If you are presenting live and sharing your screen, Google Chrome is recommended ( and sometimes necessary) to be able to share your screen. Please download Chrome prior to your session. If you are using a Mac, follow the steps below to make sure you will be able to share your screen.
- When sharing screens for presentation (not just talking), always make sure that the screen is set to 1280 x 720 resolution (720p)
How to set your screen resolution on Mac:
Choose Apple menu > System Preferences, click Displays, then click Display. Select Scaled, then select the option that is closest to 1280×720 (On some Mac you have to hover your mouse over the options to be able to see the resolution)
How to set your screen resolution on Windows:
Technical specifications on your computer
- It is recommended to use a minimum i5 processor with 8GB RAM (i7 with 16GB is ideal).
How to find these numbers on Mac: Go up to the left, click the apple icon, click “About This Mac”
How to find these numbers on Windows: Go to the Windows start icon down to the right. Click “Settings”- click “System”. Scroll down and click About from the left sidebar. Here, you can find details about your processor, RAM, and other info.